Privacy Policy

We are the Association for Geographic Information (AGI). Your privacy is important to us. Please read this Privacy Policy carefully. It describes the personal data We collect from you when you visit this website, and the personal data that we may hold about you, and how we use and protect that data. By using a website that we own or manage or providing your personal details to us, you are agreeing to accept the AGI’s Privacy Policy.

If you have any concerns regarding our Cookie and Privacy Policy then you can contact us either by writing to us at AGI, Lancaster Court, 8 Barnes Wallis Road, Fareham, Hampshire PO15 5TU, emailing us at: info@agi.org.uk or telephoning us on +44 (0)1489 668 340. You can also use these contact details if you wish to request from the AGI a copy of the personal data that we hold about you.

Please note that we are entitled to charge you a small sum of money for supplying such information. AGI complies with the requirements set out in the General Data Protection Regulations (UK-GDPR). You can obtain further information about Data Protection in general by visiting the Information Commissioner’s website at www.ico.gov.uk.

Our registered address is at Association for Geographic Information, Lancaster Court, 8 Barnes Wallis Road, Fareham, Hampshire PO15 5TU . (“AGI”, “we”, “us” or “our”) handles the data we’re addressing in this policy, and this policy should be read in conjunction with the Terms and Conditions, of which this Privacy Policy forms part.

Information About Us
The person who acts as our Data Protection Lead is the Honorary Secretary of the Association, who may be contacted by email at info@agi.org.uk or by post at Lancaster Court, 8 Barnes Wallis Road, Fareham, Hampshire PO15 5TU.

Information collection and use
This Privacy Policy applies to your use of our website and to any personal data that you may provide to us, either as a member or as an individual. We process personal data on a legitimate interest basis. We will never knowingly share your personal data without your permission. All personal data is processed and stored securely, for no longer than is necessary, in light of the reasons for which it was first collected. We will comply with our obligations and safeguard your rights under the UK-GDPR.

Our use of your personal data will always have a lawful basis, either because we need it to fulfil a contract with you, because you’ve consented to our use of your personal data (for example, by subscribing to emails), or because it is in our legitimate interests. We may use your data for:

    Providing and managing your online account
    Personalising and tailoring your experience on our website
    Giving you information and/or supplying products and services to you
    Personalising and changing the way we work for you
    Replying to emails from you
    Supplying you with emails that you have opted into
    Market research
    Analysing your use of our website so that we may continually improve it for you.

With your permission We may use your data to contact you by email and/or telephone and/or post with information, news and offers about our work. We will never send spam to you. Our website may contain links to other websites. We have no control over how your data is collected, stored, or used by other websites. You do not have to give us any personal information to use most of the website. But to use certain functions on the website or receive certain information from us, you must register and provide information about yourself.

This information enables us to provide you with information in which you have expressed an interest. We may use your information to contact you either to fulfil a specific request or to verify any information supplied by you. We will only contact you on unrelated matters if you consent to us doing so when you register. You may withdraw this consent by following the instructions at the bottom of each email communication or by using a self-service facility if available.

Cookies
We use small files known as “cookies” to enhance your experience of our websites as follows: cookies are small text files that are set on your computer if you use specific facilities on our websites to help us recognise you or your preferences every time you visit our websites. Through being able to recognise you we are able to provide you with information that’s tailored to your preferences.

Most web browsers accept cookies by default but you can change your browser settings to choose not to receive them. You can learn about cookies, how to view what cookies have been set on your computer and how you can manage them at http://www.youronlinechoices.com/uk/.

You may also delete existing cookies such as the ones used by our websites. If you set your browser to reject cookies, you may still use our websites, however certain features may not function correctly, an example being the Login facility.

Sharing information
We will not sell, share, or rent your information to a third party other than as described in this Privacy Policy. We may sometimes contract with third parties to supply products and services to you on our behalf. These may include payment processing, delivery of goods, advertising, and marketing. In some cases, the third parties may require access to some, or all of your data.

We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales, and other information. These will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.

In certain circumstances, We may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority.

Third party websites
The website may refer to or contain links to other websites. Please note that each company, organisation, or public body operates its own policy regarding the use of personal information and cookies. If you have a particular interest in, or concern regarding the way this will be used then you are advised to read the policy on the relevant website. We are not responsible for the privacy practices of other websites and this Privacy Policy applies solely to the personal information collected by AGI.

Security
AGI takes every precaution to protect your information. When users submit personal information to one of the websites, this information is protected both on-line and off-line. However, it remains your responsibility to protect any passwords and protect against unauthorised access.

Amending / updating personal data
We will give you options to restrict the way we use your data when you provide it to us. Every email we send to you will include a link that lets you unsubscribe from our communications. You may decide which communications you would like to receive from us through your Account – and you may always contact us directly.

If a user’s personal information is incorrect or requires updating, we will amend or delete that information as necessary, on request. To make such a request, you can contact us either by writing to us at Association for Geographic Information, Lancaster Court, 8 Barnes Wallis Road, Fareham, Hampshire PO15 5TU, emailing us at: info@agi.org.uk or telephoning us on +44 (0)1489 668 340.  If the website offers a self-service facility, you can use that too.

Place and purpose of processing
We only keep personal data for as long as we need to, so that we can use it as described above and/or for as long as we have your permission to keep it. Your data will either be stored in the UK, or within the European Economic Area (“the EEA”), or outside the European Economic Area (“the EEA”). If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the UK-GDPR.

Changes to this policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our website following the alterations. We recommend that you check this page regularly to keep up to date.

Version 2.0 Dated 19 September 2024